Privacy Policy

Introduction

At Vibe Apply, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered job application platform. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.

Information We Collect

How We Use Your Information

We use the information we collect for various purposes, including:

• Providing and maintaining our AI-powered services
• Generating personalized job applications, resumes, and cover letters
• Improving our algorithms and service quality
• Communicating with you about your account and our services
• Sending you marketing communications (with your consent)
• Detecting and preventing fraud or abuse
• Complying with legal obligations

Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except in the following circumstances:

• With your explicit consent
• To comply with legal obligations or court orders
• To protect our rights, property, or safety
• In connection with a business transaction (merger, acquisition, etc.)
• With trusted service providers who assist in our operations. Note on AI Processing: We use third-party AI providers (such as OpenAI) to generate your job applications. Your data is sent to these providers exclusively via secure enterprise APIs, meaning your personal information is explicitly not used to train their AI models.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, please note that no method of transmission over the internet or electronic storage is 100% secure.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law. When we no longer need your personal information, we will securely delete or anonymize it.

Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Right to access your personal information
• Right to correct inaccurate information
• Right to delete your personal information (closing your account permanently wipes all your resumes, jobs, and profile data from our systems instantly)
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent

Cookies and Tracking

We use cookies and similar tracking technologies to enhance your experience on our platform. You can control cookie settings through your browser preferences. However, disabling certain cookies may affect the functionality of our services.

Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information.

International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards to protect your information.

Job Link Processing

When you provide a job posting URL, our platform fetches the publicly available text from that link to help you prepare your application.

• We comply with site-specific rules (robots.txt) whenever possible.
• We do not store the original source code or HTML of the fetched pages.
• Job data is used exclusively for your personal account and is not shared with other users or used for training AI models.
• Fetching is done on-demand when you explicitly provide a link; we do not proactively crawl or scrape job boards.

Changes to This Privacy Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page and updating the "Last updated" date. We encourage you to review this privacy policy periodically.

Contact Us

If you have any questions about this privacy policy or our privacy practices, please contact us at: contact@vibeapply.ai